Interlibrary Loan

What is ILL?

Interlibrary loan (ILL) is a service offered by Manhattan Public Library (MPL) to its cardholders. If you need materials, either print or audiovisual, that MPL does not own, we will try to borrow them for you from another library. We will first look for the materials at other libraries in Kansas; if the materials are not available in-state, you may request that we continue the search nationwide.

If an item you want is owned by MPL but is checked out and long overdue (3 months or more) or can’t be found after a search period, you may place an ILL request to borrow that item from another library.

Book Discussion Group Sets

Multiple copies of the same book may be checked out at one time–this service is very helpful for book clubs or book discussion groups. Many popular and classic titles are available. Use the link to see a complete list.  http://kslib.info/448/Book-Discussion-Group-Sets

Who may use the service?

In order to use the ILL service, your library account must be in good standing (no outstanding charges of $5.00 or more).

In order to borrow items for our patrons through this service, Manhattan Public Library must remain in good standing with other lending libraries by honoring their rules and due dates. Please help by returning your interlibrary loan items on time.

Log in to the ILL System

Instructions for the New ILL System

Register to place your own requests online

You will first need to be registered with the automated ILL system.

To register, call (785) 776-4741, Ext 173, or come to the library’s Information Desk and library staff will assist you.  Once you are registered, you will be able to place your own online ILL requests at any time.

How to log in to ILL

ILL: How to log in

1) Visit the page http://ksuc-agent.auto-graphics.com/mvc?cid=ksuc&lid=CD3&reset=over 2) Click the word “Login” located at the top right corner of the screen. picture of log in screen 3) Enter your Manhattan Public Library Card and password, then press “enter” or click the “submit” button. *If you are using the system from your own computer, you may choose to have the system remember your account information by checking the “Remember Me” box. Do not choose this option if you are using a public computer. picture of second log in screen

How to search for and request items

ILL: How to search for and request items

This information will help you search for a book, and provide a few search tips for using the new library loan system.

Basic Search

After you have logged in, click on the search bar and begin typing. In this example, we will look for the first Harry Potter book. You can type in all or part of the title or item you are looking for. Then, either press the “Enter” key on your keyboard or click the magnifying glass icon. picture of search bar

Changing Search Parameters

If you wish to search for an author or subject, you will need to change the search parameters. To do this, hover your mouse over the box that says “Title” and select a new parameter from the list.

To change search parameters, hover over the title option and select a new field

Now Searching…

After you have submitted your search term, the library will start a system-wide search for your item. For the best results, please wait until the “Searching…” box has disappeared from the screen. This will indicate that the search has been completed.

picture of search results

Previewing Your Results

After the search has completed and your results are available, it’s time to start sorting through them. If you have trouble finding a particular item, you can use the “Filter Your Results” option located on the left side of the screen. From here, you can filter your results by Subject, Author, Libraries, Date, Publisher, Title, and Format. Just click the word to get a more specific list of available items.

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Choosing a Format

Once you have found the item you are looking for, you will have to select a format. Click on the format type under the cover art to get to the next step.

picture of format choices

Item Location Information

Once you have selected the item format, you will get a list of all the different versions of the format that are available. For best results, we recommend choosing the one with the most copies attached to it, to increase your chances of receiving the item quickly.

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Requesting the Item

Now that you are ready to request the item, click the “Request This Item” button to begin the final step.

request item button

Requesting Form Review this information to be sure all items in red are filled out and click the “Submit” button to complete your request. Once submitted, if you have given your email address, you will automatically be sent an email when your request arrives. Please be sure to return all ILL items in a timely manner. In order to borrow items for our patrons through this service, Manhattan Public Library must remain in good standing with other lending libraries by honoring their rules and due dates.

Frequently Asked Questions

What is the fee?

There is no fee for this service from library lenders located within the state of Kansas. If the lending library is located outside of the state of Kansas, there may be a fee charged by that library. Prior to being charged, all fees will be approved by you and charged to your library card account. You will be responsible for this fee whether or not you choose to pick up the materials.

How long will it take to fill my ILL request?

An ILL request to a Kansas library may take 2 – 3 weeks (or longer) to be filled. Out of state requests may take 4 weeks or longer to be completed. You can contact the Interlibrary Loan office at (785) 776-4741 at Ext. 139, or email us at ill@manhattan.lib.ks.us to check on the status of your request. Please wait until 4 weeks have passed after placing your request to check the status. When the item you requested arrives, it will be checked out on your card and held for you at the Circulation Desk for the period of the loan. After placing your request, if you no longer need the item, please notify us as soon as possible so we can try to cancel the request.

How long may I keep ILL materials? Can they be renewed?

The length of time you may have the materials is determined by the lending library. Some items may be renewed, depending on the approval of the lending library. If you want to renew an item, please call (785) 776-4741, Ext 139, or E-mail us (ill@manhattan.lib.ks.us) to request renewal 3-4 days BEFORE the due date.

Any other fines and fees?

Overdue fines of ten cents per day are charged for most interlibrary loan materials, up to a maximum fine of $3.00. Overdue fines of $1.00 a day are charged for book kits and DVDs, up to a maximum fine of $5.00. There is a one-day grace period before fines accrue. Borrowers are charged a replacement cost for lost interlibrary loan items for the amount assessed by the lending library. MPL charges a $5.00 processing fee for all lost items. Borrowers are responsible for damage done to interlibrary loan materials while in their possession, as assessed by the lending library.