Interlibrary Loan

Interlibrary Loan

Access the Kansas Library Catalog

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Interlibrary loan (ILL) is a service offered by Manhattan Public Library (MPL) to its cardholders.  If you need materials, either print or audiovisual, that MPL does not own, we will try to borrow them for you from another library.  We will first look for the materials at other libraries in Kansas; if the materials are not available in-state, you may request that we continue the search nationwide.  In order to use the ILL service, your library account must be in good standing (no outstanding charges of $5.00 or more on your card).   If an item you want is owned by MPL but is checked out and long overdue (3 months or more) or can’t be found after a search period, you may place an ILL request to borrow that item from another library. Book discussion group sets available in Kansas libraries.

In order to borrow items for our patrons through this service, Manhattan Public Library must remain in good standing with other lending libraries by honoring their rules and due dates.  Please help by returning your interlibrary loan items on time.

Frequently Asked Questions

How do I make an ILL request?
  • By using the above ILL catalog. Instructions below
  • In person at the library’s Information Desk or Reference Desk
  • By phone at (785) 776-4741, Ext 173 or Ext 141
  • You may also E-mail us at: ill@manhattan.lib.ks.us
What is the fee?

There is no fee for this service from library lenders located within the state of Kansas. If the lending library is located outside of the state of Kansas, there may be a fee charged by that library. Prior to being charged, all fees will be approved by you and charged to your library card account. You will be responsible for this fee whether or not you choose to pick up the materials.

How long will it take to fill my ILL request?

An ILL request to a Kansas library may take 2 – 3 weeks (or longer) to be filled. Out of state requests may take 4 weeks or longer to be completed.

You can contact the Interlibrary Loan office at (785) 776-4741 at Ext. 139, or email us at ill@manhattan.lib.ks.us to check on the status of your request. Please wait until 4 weeks have passed after placing your request to check the status.

When the item you requested arrives, it will be checked out on your card and held for you at the Circulation Desk for the period of the loan.

After placing your request, if you no longer need the item, please notify us as soon as possible so we may try to cancel the request.

How long may I keep ILL materials? Can they be renewed?

The length of time you may have the materials is determined by the lending library. Some items may be renewed, depending on the approval of the lending library. If you want to renew an item, please call (785) 776-4741, Ext 139, or E-mail Us (ill@manhattan.lib.ks.us) to request renewal 3-4 days BEFORE the due date.

Any other fines and fees?
  • Overdue fines of ten cents per day are charged for most interlibrary loan materials, up to a maximum fine of $3.00.  Overdue fines of $1.00 a day are charged for book kits and DVDs, up to a maximum fine of $5.00.  There is a one-day grace period before fines accrue.
  • Borrowers are charged a replacement cost for lost interlibrary loan items for the amount assessed by the lending library.  MPL charges a $5.00 processing fee for all lost items.
  • Borrowers are responsible for damage done to interlibrary loan materials while in their possession, as assessed by the lending library.
How to use the Interlibrary Loan System:

ILL Self-Request Online:

To place your own ILL requests online, you will first need to be registered with the automated ILL system.  To register, call (785) 776-4741, Ext 173, or come to the library’s Information Desk and library staff will register you.  Once you are registered, you will be able to place your own online ILL requests at any time.

Before you place any online ILL request:

Please search the MPL catalog to see if MPL owns the item you need.  If MPL does own your item,  place your request on it through the MPL catalog. If the item has been published within the last 6 months, we will not be able to borrow it from other libraries.  Please place a purchase request instead.

Search the MPL catalog

If MPL does not own the item you need: 

Check the Kansas Library Catalog (KLC) to see if another library in Kansas owns and lends the item you need.

Search the Kansas Library Catalog

How to Place Your ILL Self Request

Once you have registered for online ILL Self-Request:

  • Go to the Kansas Library Catalog.
  • Log in using your MPL card number (last seven digits only).
  • In the second box, enter your 4-digit PIN number (your PIN is usually the last four digits of your telephone number).
  • Click the LOGIN button to go to the main search page of the Kansas Library Catalog.
  • You may click to use either the Quick Search or the Expert Search at the top of the page.
  • Enter your search terms and click the Search button; this will take you to a Results page.
  • Choose the resulting item that most closely matches what you need, then click on the Locations button of that item.
  • If this is the item you wish to borrow, click on the Request This Item button to fill out the online request form.
  • Enter your phone number, your email address, or your postal address – however you wish to be notified when your requested item arrives at MPL.
  • Click on SUBMIT at the bottom of the page; this will give you a confirmation that says “Your ILL request has been submitted.”
To check the status of an ILL self-request online
  • Sign into the Kansas Library Catalog and enter your MPL card number and pin number as requested by the site.
  • Click on the “My Account” icon (a figure in a blue shirt).
  • Click on “Items from Other Libraries.”  A new screen will open and you will see a list of the items you have requested and their current status.
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